Create your funding types
More > Settings > Finance > Funding > + Create.
🌸Can’t follow the steps below? You might have an older version of our platform! Please follow this link to add funding if you are on the Finance 2 version of Ovivio.
Funding type name (e.g. 2 year old 15 hour funding)
Funding type
Select regular funding if this will be deducted from invoices
Select one-off funding if this will not be deducted from invoices (e.g. EYPP)
Funding period: This is only relevant if you use Funding Loop, a separate software that Ovivio is compatible with.
Funding invoice deduction: Choose the option that best suits how you apply funding to children’s invoices.
Deduct session hourly rate
Use this option if you apply the funding as free hours (e.g. A 15-hour funded child will pay £0 for 15 hours of sessions, and anything extra will be payable by the parent).
Deduct funding local authority (LA) hourly rate
Use this option if you deduct the LA hourly rate as a monetary value from the invoice (e.g. A 15-hour funded child will have your LA hourly rate x 15 deducted from their invoice).
📌 If the wrong deduction type is selected, this cannot be edited once the funding type is saved. You will need to archive the funding type, then create a new one. See FAQs below.
Charge funding deficit: Leave this unticked unless you charge parents the difference between your LA hourly rate and your session rate.
Funded hours per week: (e.g. 15 hours for term-time funding, fewer if you stretch your funding across the year)
Max hours per day: This is the maximum amount of funding that will be allocated in one day (e.g. a full day session is 10 hours long, so my max hours per day will be 10).
Local authority hourly rate: This will be provided by your local authority
+ Schedule Hourly rate change: click this if you know your LA rate will be increasing in the future
Redistribution rules for funded hours on untypical weeks: Select how funding is applied during untypical weeks (Note: Your closure days are set in More > Settings > Closure days)
Closure days (sessions chargeable): Apply, Do not apply, or Redistribute funding to other days within the same week
If you choose to apply funding, the session hourly rate will be deducted from the invoice on these days.
Closure days (sessions not chargeable): Apply, Do not apply, or Redistribute funding to other days within the same week
If you choose to apply funding, the LA hourly rate will be deducted from the invoice on these days.
Term time holidays: this field is only relevant for term-time children
If this is term-time funding for term-time children, select Do not apply funding.
If this is stretched funding for term-time children, select Apply funding.
Booking plan ends mid-week: This is relevant if a child changes their booking pattern mid-week. We suggest selecting Do not apply funding. Alternatively, to change a booking pattern from the start of a week.
Funding exclusion periods: Place exclusion weeks here if this is term-time funding for all-year-round children. This will ensure that funding will not be allocated during the weeks you have selected.
Invoice display options: Choose the options that show how you want funding to appear on parents’ invoices.
Remember to click ‘Save’!
Funding FAQs:
How can I delete/archive a funding type?
More > Settings > Finance > Funding > 3 dots: Archive.