šThe steps below relate to the older version of our software. If you are unable to follow some of these steps, you are likely on Finance 3, our updated software. You can view information about F3 one-off bookings here.
Add an Extra Session
You can add an extra session if a child needs to attend outside their regular booking pattern. This will pull through to the childās next invoice automatically.
Extra sessions can be added from the childās profile, or the register.
From the childās profile:
Children > select Child > Booking Pattern > Extra Sessions > + Create > Select session from drop down > Select Date > Save.
Note: If you add an hourly rate extra session, you will need to input the session times.
From the register:
Register > select date of extra session > + Add Extra Sessions > select child & session. You can add multiple sessions or multiple children at once.
Delete or archive an extra session
Children > select child > Booking pattern > Extra Sessions > Click the edit key on the extra session you wish to archive > 3 dots: Archive > Click Archive > Filter by 'Archivedā in the dropdown menu & the extra session will appear.
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Add a discount
Watch this video to see how to create a discount:
Prefer to read? Please see below!
On Blossom, you can add a percentage (e.g. 10%) or amount (e.g. Ā£10) discount to an invoice.
Percentage discount (%)
More > Settings > Finance > Discounts > + Create > enter discount description > Discount percentage > enter % > tick what you want the discount to come off > Save.
Amount discount (Ā£)
More > Settings > Finance > Discounts > + Create > enter discount description > Discount amount > Enter deduction amount > Save.
Add a discount to a childās booking pattern:
Once the discount has been created in your settings, you can now apply it to a childās booking pattern:
Children > select child > Booking pattern > Discounts > + Create > select discount from dropdown menu > Save.
Discounts will continue to pull through to every future invoice until you archive the discount.
Archive a discount in a childās booking pattern:
Child > childās booking pattern > Discounts > click into discount > 3 dots: Archive.
Unarchive a discount:
Child > childās booking pattern > Discounts > change filter from āActiveā to āArchivedā > click edit pencil > 3 dots: Unarchive.
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Add an extra item
This video will show you how to add extra items:
Prefer to read? See our full step-by-step guide below!
Extra items are set up at nursery level and can then be allocated to the child. An extra item is an additional cost that the child needs to pay (e.g. Spanish Classes).
More > Settings > Finance > Extra items > + Create > Enter name of extra item > Cost > Select your default fee calculation (more information below) > Save.
Default fee calculation for extra items:
At Blossom, we suggest selecting your fee calculation as āActual sessionsā, so the full cost of the extra item will pull through. If you select āAverageā, it will be calculated like this if the item is charged on a weekly basis:
Item cost (Ā£5) x 51 weeks* / 12 months = Ā£21.25 per month
*The number of weeks it is averaged over can be changed in your invoice settings:
More > Settings > Finance > Invoice settings > Weeks and days to average fee and extra item calculations: Edit.
Add an extra item to a childās booking pattern:
Once the extra item has been created in your settings, you can now apply it to a childās booking pattern:
Children > select child > Booking pattern > Extra items > + Create > select extra item from dropdown menu > select Frequency (One-off, Weekly or Monthly) > Date > Attendance period of the child > Save.
There is no limit to how many extra items you can add.
Archive an extra item in a childās booking pattern:
Child > Booking pattern > Extra items > click edit pencil next to item > 3 dots: Archive.
Unarchive an extra item:
Child > Booking pattern > Extra items > change filter from āActiveā to āArchivedā > click edit pencil next to item > 3 dots: Archive.